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Alternative Education Campus (AEC) Collections
Overview
Notes: Before proceeding with the data upload for either collection, please carefully review the file layout requirements. It may also be helpful to download and have handy the relevant code books linked in the Additional Resources section.
Alternative Education Application/Renewal Collection
Pursuant to Colorado Revised Statute 22-7-604.5 (2) (a), the Colorado Department of Education is directed to aid in the collection of data to all district school boards to file requests for public schools which desire to be considered alternative education campuses. This website contains resources concerning the data collection for the eligibility criteria for alternative education campus designation.
This collection is an annual required collection for any school wishing to be designated as an Alternative Education Campus (AEC).
Alternative Education Campus Selection of Measures Collection
Alternative Education Campuses (AECs) have a specialized School Performance Framework (SPF). As part of this specialized SPF, AECs are allowed to submit optional measures based on local data. This collection is the method by which AECs can submit their approved optional measure data to be reported in their AEC SPF (see State Board of Education Rules 1 CCR 301-57 for specific guidance on this policy).
During the planned measures collection, AECs will submit the measures they are proposing to submit for an upcoming AEC SPF cycle. In this stage of the collection, only the measure names are submitted. No data is submitted at this time. This collection is voluntary for all AEC schools.
Example: if the next AEC SPF cycle is the 2024 AEC SPF, then LEAs will submit planned measures for the 2025 AEC SPF, but will not yet have data for the 2025 AEC SPF.
During the actual measures data collection, AECs will submit the measures and data they intend to include in the next AEC SPF cycle. In this stage of the collection, both the measure names and aggregated data for those measures are submitted. This collection is voluntary for all AEC schools.
Example: if the next AEC SPF cycle is the 2024 AEC SPF, then LEAs will submit actual measures and data for the 2024 AEC SPF collected over the course of the 2023-2024 school year (or aggregated over the last three school years).
Deadlines
CDE requests that LEAs submit data on:
- The Alternative Education Campus Application/Renewal Collection opens 3/13/2024 and closes 4/26/2024.
- The Planned Measures Collection for the 2024 AEC SPF opens 3/13/2024 and closes 4/26/2024.
- The Planned Measures Collection for the 2025 AEC SPF opens 5/08/2024 and closes 6/28/2024.
- The Actual Measures and Data Collection for the 2024 AEC SPF opens 5/08/2024 and closes 6/28/2024.
File Layouts and Definitions
The file layout and definitions for the 2023-2024 collections are as follows:
- AEC Renewal Applicant File Layout and Definitions (PDF) (updated 1/23/2023)
- AEC Planned Measures File Layout and Definitions (DOCX) (posted 3/6/2024)
- AEC Actual Measure and Data File Layout and Definitions (DOCX) (posted 3/6/2024)
Business Rules
2023-24
- 2023-24 AEC Application/Renewal Business Rules (XLSX) (posted 3/6/2024)
- 2023-24 AEC Planned Measures Business Rules (XLSX) (posted 3/6/2024)
2022-23
Trainings
Office Hours
Weekly office hours for the AEC collections take place on Monday and Wednesday afternoons. You can sign up for a half-hour conversation with B Sanders/April Thompson to get your questions answered about the AEC Collections. Sign up for AEC Office Hours here.
2023-24 Training Materials
The training PowerPoints below capture any changes to the AEC data collections for the 2023-2024 school year.
- Collection Window 1 Overview (PPTX) (posted 3/6/2024)
- Collection Window 2 Overview (PPTX) (posted 3/6/2024)
Additional Resources
The following resources may be useful as you navigate the AEC Application/Renewal collection:
- State Accountability – Alternative Education Campus Website
- Alternative Education Campus School List 2023-2024 (PDF)
- Sign off Sheet for AEC Application/Renewal Collection (XLSX) (posted 3/6/2024)
- Documentation Requirements for High-Risk Student Identification (DOCX) (updated 3/6/2024)
- Policy Guidance: Accountability for Alternative Education Campuses (PDF)
The following resources may be useful as you navigate the AEC Selection of Measures collection:
- State Accountability – Alternative Education Campus Website
- Alternative Education Campus School List 2023-2024 (PDF)
- Sign off Sheet for AEC Selection of Measures Collection (PDF) (updated 1/23/2023)
- Policy Guidance: Accountability for Alternative Education Campuses (PDF)
- 2023 AEC SPF Flat File (Includes Optional Measures) (XLSX)
- Optional Measure Cut Point Lookup Document (XLSX) (updated 3/6/2024)
Contacts
Email: B Sanders
Email: April Thompson, Phone: 303-358-7363
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