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Application: Substantial Approval Requirements

The Office of ESEA Programs has revised the 2020-2021 submission requirements for Substantial Approval. LEAs will be required to submit the following sections and documents by June 30, 2020 in order to receive Substantial Approval.

If the LEA is unable to submit all of the requirements for substantial approval by June 30, 2020, the LEA must submit a completed extension request. If an extension is granted, applicants will have until July 30, 2020 to submit all requirements.

Balanced Budget

  • Funds Allocation
  • LEA Profile
  • School Profile
  • Title I – Title V Funds pages (as applicable)
  • Set-Aside Summary
  • Budget Locations Totals

Assurances

  • Assurances Page
    • Non-public schools' section
    • Neglected and or Delinquent facility (if will be served)
    • Assurance check boxes
  • Title I – Title V Fund Pages (as applicable)

*Signature Pages

  • Approval and Transmittal Signature Page
  • BOCES Sign Over Signature Pages
  • School Improvement Retention of Funds Signature Page

Application: Final Approval Requirements

In order to receive Final Approval for 2020-2021 ESEA Funds, LEA’s must submit the following additional sections of the application and documents by August 31, 2020:

  • GEPA Statement
  • Cross Program Narratives
  • Title I, TS, Neglected, ID, II, III, IV Narratives
  • Native American Education Tribal Consultation (Yearly Affirmation) Form – if applicable
  • Non-public Schools Consultation Form(s)


Overview

On December 10, 2015, the Every Student Succeeds Act (ESSA), which reauthorizes the Elementary and Secondary Education Act (ESEA), was signed into law. The passage of ESSA provides a much anticipated opportunity to improve achievement outcomes for all students by providing effective programs supported with Titles I, II, III, and IV funding. The new law broadens the allowable uses of title funds and our goal is to help ensure that you understand all of the opportunities this funding affords your LEA.

Under the ESSA, state educational agencies (SEAs) are required to collect local education agency (LEA) plans that address the requirements of the law, as well as descriptions of the activities the LEA will implement with its Title I, II, III, and IV allocations. To meet this requirement, the Colorado Department of Education (CDE) has developed, with stakeholder input, a new consolidated application, which includes a set of five cross-program questions, organized around five core elements:

Ongoing Tasks

  • Based on school and district timelines, conduct a Comprehensive Needs Assessment (CNA) to identify the needs of students and staff in Title I, Part A schools and the district that may be served with Title I, Part A funds
  • Continually identify and progress monitor student needs and align supports and services in Title I, Part A Targeted Assistance programs and Title I, Part A Schoolwide programs, as appropriate
  • Ongoing evaluation and consultation should be conducted throughout the year to ensure effective supports and services to staff and students
  • Conduct required parent engagement activities pursuant to Titles I, Part A
  • Submit ESEA Consolidated Application revisions based on ongoing progress monitoring through the Online Platform
  • Consult with all new schools (including charter schools) regarding the ESEA funds the school may be eligible to receive in the following school year. Eligible charter schools must be served with Title I, Part A during the first year of operation and in subsequent years in which the school's enrollment expands significantly
  • Attend CDE Regional and Virtual Network Meetings See more
  • Submit Request for Funds to Grants Fiscal (once final approval of Consolidated Application is granted)

May Tasks​​​​

View ESEA Year at a Glance

  • September ꟷ May: Monitor Sub-grantees
  • January ꟷ May: Conduct consultation for the upcoming school year with non-public schools within district boundaries and submit results of consultation to the ombudsman
  • February ꟷ May: Attend Consolidated Application trainings
  • March ꟷ June: Plan and collaborate with local neglected or delinquent facilities to plan activities for Consolidated Application, if applicable
  • April ꟷ May: Stakeholder (school leaders, teachers, families of students that participate in federally funded programs, etc.) input regarding activities to be conducted in subsequent school year with ESEA funds
  • April ꟷ May: Collect stakeholder (see line 18) input regarding activities to be conducted in subsequent school year with ESEA funds. Submit any dissenting comments to CDE via consolidatedapplications@cde.state.co.us
  • April ꟷ May: Consult with parents in Title I, Part A schools regarding activities to be conducted with the parent involvement set aside, as applicable
  • April ꟷ May: Consolidated Application Trainings
  • April ꟷ June: Preliminary ESEA allocations available. Update any plans or draft budgets with posted allocation amounts prior to submission of the Consolidated Application
  • May: Calculate amount of current year funds that will be left unspent by June 30
  • May: Eligible LEAs apply for the Small Rural School Achievement (SRSA) Grant in Grants.gov
  • May: Review and update supplement, not supplant policy and procedure, if needed
  • May: Review and update school - parent/guardian compact (could be conducted in the fall)
  • May: District program staff meets with business manager to conduct a budget to actual review. Helps to ensure that approved activities are occurring and funds are drawn down
  • May ꟷ June:  Identify new schools that will be opening next Fall and manually add them using the assigned school code(s) and estimated enrollment data to the School Profile in the Consolidated Application
  • Support and Training: ESEA Office will be facilitating Virtual Regional Network Meetings to provide technical assistance and support with the 2020-2021 Consolidated application. The content and trainings will be recorded and posted on the 2020-2021 Consolidated Application Training Center. Districts and BOCES may request one-on-one technical assistance from CDE by completing and submitting the SmartSheet Request form or reach out to you ESEA Regional Contact for support.


For Additional Information Contact:

Office of ESEA
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