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Kindergarten School Readiness Data Collection

Overview

The purpose of the Kindergarten School Readiness (KSR) data collection is to provide baseline data for measuring improvement in students' knowledge and skills over time and to collect data needed to fulfill statutory requirements for an annual legislative report.

Data reported to CDE will be from the initial fall assessment window. The initial assessment is to be completed within the first 60 calendar days of the school year as required by HB 15-1323. The collection will be open from mid October to mid December 2017.

Announcements

This collection is now open!

The first online training webinar was held on Tuesday, September 5th. The webinar included an online demonstration on how to generate the Colorado Kindergarten School Readiness Report in GOLD® and time for participants to ask questions. A recording of the webinar and the slides from the webinar (PDF) are available.

Please see the training section below for information about upcoming trainings.

Deadlines

  • Anticipated Date of the 2017-2018 KSR Collection Opening: October 11, 2017
  • Anticipated Date of the 2017-2018 KSR Collection Closing: December 7, 2017

File Layout and Definitions

Business Rules

Trainings

November Online Trainings

  • How to… Successfully Complete and Finalize the KSR Collection (Recorded 11/8/17)
    • This is a repeat of the training held October 4th . This live training covered an overview of the Kindergarten School Readiness collection, the process of generating the report in MyTeachingStrategies™, and a demonstration of how to upload the report to Data Pipeline as well as time for participants to ask questions.
  • Office hour Thursday, November, 16th 2:00-3:00
  • Office hour Tuesday, November 28th 1:00-2:00 

Please let us know if you have ideas for further trainings!

Additional Resources

  • An informational webinar was hosted on March 15, 2017 to support school districts in preparing for the implementation of school readiness data reporting for the SY 2017-18. The webinar includes an overview of the school readiness data reporting requirements and time for participants to ask questions. A recording of the webinar and the slides from the webinar (PDF) are also available​.
  • Kindergarten School Readiness Data Reporting Fact Sheet (PDF) highlights data reporting requirements by state law, and provides updates and guidance for kindergarten school readiness data reporting.
  • IdM/Access Management is the system used by CDE to assign data respondents to various collections. This is also how collection leads generate listservs for the various collections. Please make sure email addresses are correctly inputted into this system. District local access managers (LAMs) have access to update role assignments and other information within the IdM/Access Management system. Please click "Access Management" on the bottom left-hand side to access the system.
  • CDE Data Pipeline is the system by which data are submitted to CDE. Please click "Data Pipeline" on the left hand side to access the system.
  • 2017-2018 Errors and Warnings Resolution Document(XLS) Sometimes the messages in the validation report or in the error report within Data Pipeline aren’t the most informative. If you need assistance resolving errors in order to complete the collection, please consult this document. It is intended to provide a better explanation of the business rules and how to resolve them if errors are received.

FAQs

1.What is school readiness?

School Readiness promotes a start early approach to school. With a strong, early start Colorado children will be more likely to continually succeed in school. School Readiness supports teachers’ ability to create responsive learning environments that ensure academic and developmental growth for students. This includes promoting awareness of developmentally appropriate practices (DAP) that supports hands-on learning experiences and challenges students’ thinking.

2.Why is this collection required?

This collection started as a result of the passage of Colorado Achievement Plan for Kids (CAP4K) in 2008, which requires that school readiness data be reported to CDE. Then, in 2016, the State Board of Education approved a reporting system for those data, which led to the creation of this collection.

3.What steps do I need to complete to finalize this collection?

Steps to Complete the KSR Collection. There are three parts to this collection:

  1. If your district uses GOLD® by Teaching Strategies for kindergarten assessment, then the first step is to download this report from GOLD®. If you do not have access to GOLD®, then please contact your district’s school readiness contact. If you do not know who your school readiness contact is, please contact Tara Rhodes (Rhodes_t@cde.state.co.us) and she can help you locate that individual. If you have access to GOLD® and need to know how to download the report, please see our webinar from September 5, 2017 under the "Trainings" section.
  2. After obtaining the report, select the assessment tool used for the data submitted within the assessment menu in CDE Data Pipeline. You will not be able to finalize your data without selecting this tool.
  3. After completing these two steps, the final piece of the collection is to upload the report to CDE Data Pipeline and clear all errors from your submission. If you need assistance with this, please see the webinar from October 4, 2017. Also, the document in the previous section entitled "2017-2018 Errors and Warnings Resolution Document" should help you understand your errors more clearly.

4.Who can I contact for more information?

If you are a data respondent who has a more technical question about the collection, such as something relating to file submission or CDE Data Pipeline, please contact Tara Rhodes at Rhodes_t@cde.state.co.us, or call 303-866-6243. If you have general school readiness questions or are a kindergarten teacher or administrator who has a question about the completion of the Kindergarten Entry Assessment (KEA) survey in GOLD®, please contact Emily Kielmeyer at Kielmeyer_e@cde.state.co.us or 720-822-0640.

5. Do I need to include the charter schools authorized by our district?

Yes, districts are reminded to include the charter schools they authorize when submitting their data to CDE. The district can submit all data at once or add the data from the charter schools through an append process.

6. Do charter schools with school readiness assessment waivers need to submit data to their districts?

Charter schools may apply to waive the use of a State Board approved school readiness assessment. In their waiver request, schools must explain how they will meet the intent of the law for assessing kindergarten students. The waivers received by the department have only been for the use of a State Board approved school readiness assessment. None have included a request to waive any of the other requirements within section 22-7-1014 C.R.S. 

Charter schools with waivers submit their data to their authorizing district, who then in turn submits the data to CDE. 

7. Can individual schools submit their school readiness data to Data Pipeline?

Access to CDE's Data Pipeline cannot be given to individual schools for privacy reasons. A district data respondent must submit data for the entire district.

8. How do School Readiness Assessments and READ Assessments work together?

The State Board of Education approved format for School Readiness data collection calls for data to be reported in 6 areas. These are the areas outlined in legislation with general knowledge broken out into 2 areas: Math and Literacy. If a READ Act assessment is administrated within the first 60 calendar days of the school year, the READ Act assessment can be used to inform or fulfill the literacy component of the school readiness assessment (HB 15-1323). While data from READ assessments can be used to inform all, or a portion of the literacy area of the school readiness assessment, the literacy area of the school readiness assessment must be completed in order to automatically aggregate the school readiness report within the assessment systems. It is not required for the literacy area to be reassessed or to administer the literacy component of the school readiness assessment if using READ assessment information.

9. Where can I learn more about the report Teaching Strategies developed that will allow districts to automatically aggregate and report on the state board approved data reporting elements?

Step by step directions are available for Generating the Colorado Kindergarten Readiness Report (PDF) in MyTeachingStrategies ™. Teaching Strategies has also provided answers to Frequently Asked Questions (PDF) about the report.

Information is available on the calculations for the Kindergarten Entry Readiness Benchmark expectations.   

10. Is there a student level report in GOLD® too?

Yes, there are several reports in MyTeachingStrategies™ that include student level information for local use. One example is the Snapshot report.

11. Can the Colorado Kindergarten Readiness Report report be run for all schools in a district at once?

The report in MyTeachingStrategies™ can be generated once with all schools in the district included and available in a single file export. Alternatively the report can be generated separately for each school. The district can submit all schools’ data at once or add the data from schools through an append process.

12. The report generated from MyTeachingStrategies™ only populates data in the SES Eligible Free and Reduced Lunch column. Why won’t the SES Not Eligible for Free and Reduced Lunch and SES Eligibility Unknown for Free and Reduced Lunch columns populate data? 

The Kindergarten School Readiness collection is required to include data disaggregated by school, free and reduced lunch eligibility status, race/ethnicity, and gender. At this time, the child record in MyTeachingStrategies™ is a single field to indicate the child is free and reduced lunch eligible and will only populate data for this single column. The blank columns for not eligible and eligibility unknown will be accepted this year and will not produce errors in Data Pipeline. In the future, Teaching Strategies will expand the fields in the child record to include all three options: eligible for free  and reduced lunch, not eligible for free and reduced lunch, and eligibility unknown for free and reduced lunch.

13.Can a teacher or other GOLD users see a child’s lunch eligibility status in the MyTeachingStrategies™ system?

No, teachers and view only administrators cannot see a child’s lunch eligibility within MyTeachingStrategies™ or on the reports generated.

14. There is a district level and school level report available in MyTeachingStrategies™, do I need to submit both in Data Pipeline?

No, only the school level report needs to be submitted in Data Pipeline and therefor only the school level report needs to be generated in MyTeachingStrategies™ . There is a district level report available in MyTeachingStrategies™ as an extra feature for district use.


Contact Information

For questions about the kindergarten school readiness data collection please contact collection lead, Tara Rhodes, Early Learning Business Analyst at 303-866-6243 or rhodes_t@cde.state.co.us

For questions about the kindergarten school readiness initiative please contact Emily Kielmeyer, School Readiness and P-3 Manager at 720-822-0640 or kielmeyer_e@cde.state.co.us

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