Request For Funds Forms (RFF)

Need to request funds for grants awarded in GAINS? Click Here 

NOTE: Documents are currently being remediated for accessibility and as such may have been temporarily removed from our website. Please email Grants_Fiscal@cde.co.us with any questions. 

• Only approved RFF’s (Authorized Representatives using correct authorization codes) will be processed.  If you are a state agency, you must ALSO submit an ITI in CORE for reimbursement. 
• Payment requests received after deadlines indicate in the table below, or error/rejected requests will still be processed during the regular payment cycles the following month.
• Please refer to this list to determine if your reimbursement request should be submitted through GAINS (link this) or FORMSITE (Links Below).

Processing Times:

Grants Fiscal strives to process reimbursement requests within 45 days from the DUE DATE of the type of request as stated below (i.e., either the 1st or the 15th of the month, or the next business day when this day falls on a holiday/weekend). This 45 day clock starts the business day after the due date for a given grant category when the requests for funds are pulled and processed. This timeline applies to payments requested in GAINS as well as Formsite. As an example, requests that are submitted on the 20^th, for an award with a request due date of the 15^th, will be processed the following month.  Awardees, as stated in the Grant Award Letter, are REQUIRED to submit reimbursement requests (for those that require reimbursements, NO LESS THAN once per QUARTER.  Again, this is a condition of your award and failure to do so may affect the awardees risk assessment to receive future funding.  Please plan accordingly.