State Grants to Libraries Request for Funds

Frequently Asked Questions:

Topic: Reimbursement

• I have not yet expended any funds, can I still request my allocated funds?
  These funds are reimbursable, meaning that eligible expenditures need to be paid for or invoiced before making a request. 
• What items are eligible for reimbursement?
  You are able to request reimbursement on eligible purchases made between July 1, 2024 and June 30, 2025.
• Do I have to wait until all of my funds have been expended before making a request for funds?
  No, you can make multiple request for funds during the course of the grant cycle. 
• Since these are reimbursable funds, do I need to submit receipts when I request funds?
  No, receipts do not need to be submitted with your request. However, please be sure to retain your receipts/invoices for your own records or in case there are any questions.
• I just submitted the final request for funds for the grant year. How do I provide a copy of the general accounting ledger for these funds?
  Like receipts, a general accounting ledger does not need to be submitted for this grant. Details on how much was spent on eligible grant items is to be provided in the short final report.
• How long should supporting documentation for grant-funded purchases be kept?
  Supporting documentation should be retained for 5 (five) years after the completion of the grant cycle.

Please contact Melissa Carlson or 720-737-1829 with any questions.

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