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Data Pipeline Interchanges: Student
Overview
The Student Interchange is a set of four files, Student Demographic, Student School Association, Graduation Guidelines and Adjustment files, which contain student information for a school year. This information is used in the following collections: Student October, Special Education December Count, Special Education Discipline, Student End of Year, Student Discipline and Student Biographical Data.
Deadlines
- The 2024-2025 Student Interchange files are open for uploads and will close in December 2025 with the end of the 2024-2025 Student End of Year Collection.
- The 2025-2026 Student Interchange will open in July 2025 and remain open through December 2026.
- Student Interchange Month-by-Month Timeline (PDF)
- This document provides a broad overview of the Student Interchange and how it is utilized throughout school year for data collections.
File and Section Quick Links
Exception Request Resources SSA Record Guide (PDF) ML Coding Guide (PDF) Contract Agreements Guide(PDF)
File Layout and Definitions
2024-2025
- 2024-2025 Student Demographic File Layout (PDF)
- 2024-2025 Student School Association File Layout (PDF)
- 2024-2025 Graduation Guidelines File Layout (PDF)
- 2024-2025 Adjustment File Layout (PDF)
- Only used in specific circumstances during the Student End of Year Collection
- Opens in May with the start of the Student End of Year Collection
2025-2026
- 2025-2026 Student Demographic File Layout (PDF)
- 2025-2026 Student School Association File Layout (PDF)
- 2025-2026 Graduation Guidelines File Layout (PDF)
- 2025-2026 Adjustment File Layout (PDF)
- Only used in specific circumstances during the Student End of Year Collection
- Opens in May with the start of the Student End of Year Collection
Business Rules
2024-2025
Templates
2024-2025
Exception Requests
- Exception Request Directions (PDF)
- Exception Request Template (XLS)
- 2024-2025 DEM & SSA Exception Contacts
- July 2024 - December 2024, Contact StudentOctober@cde.state.co.us
- January 2025 - December 2025, Contact StudentEndOfYear@cde.state.co.us
- 2025-2026 DEM & SSA Exception Contacts
- July 2025 - December 2025, Contact StudentOctober@cde.state.co.us
- January 2026 - December 2026, Contact StudentEndOfYear@cde.state.co.us
- 2024-2025 DEM & SSA Exception Contacts
- Multilingual Leaner (English Learner) Exception Request Template (XLS)
- Additional Documentation: Multilingual Learner (English Learner) Sequence Change Request Form (DOC);
Sequence Change Request Form (fillable PDF)- Formerly known as the 'Mid-Year EL Change Request Form'
- This form is used to request a change in a student's ML coding sequence when they have 2+ years of ML reporting history in Colorado
Training
Webinars
Webinars are offered periodically with recordings posted for reference.
- 2025-2026 Student Interchange Overview: This training session is being offered in two identical sessions (7/16/25 and 8/5/25). Topics include general data respondent information, student interchange files and process, 2025-2026 changes, timeline, business rules, and much more!
Student Interchange Overview Recording
Student Interchange Overview Slides (PPT)
- Collaborative Webinar: ML Enrollment & Data Reports: This collaborative webinar is designed for Data Staff and program staff who support Multilingual Learner identification and placement in LEAs. We will cover updates to data reports and business rules designed to support Colorado's standardized ELD Program Requirements.
- Graduation Guidelines: Reporting GG File Overview (PPT) (posted 4/6/2022)
- Graduation Guidelines: Reporting GG File Over (Recording)
- Collaborative Monitoring of Graduation Guidelines (PPT) (posted 11/15/2022)
- Collaborative Monitoring of Graduation Guidelines (Recording)
Short Bytes
Short Bytes are pre-record 5 to 15 minute recordings covering frequently asked questions.
- CEDAR/COGNOS Introduction (Recording) (June 2023)
- Entry & Exit Types/Dates (Recording) (Apr 2023)
- Foster Care (Recording) (May 2023)
- Retention Codes & Grade Reassignments (Recording)
- Postsecondary Programs
- ASCENT (Recording) (Feb 2024)
- ASCENT (PPT)
- PTECH (Recording) (June 2023)
- P-TECH (PPT)
- TREP (Recording) (Feb 2024)
- TREP (PPT)
- Other Programs (Recording) (June 2023)
- Other Programs (PPT)
Additional Resources
- 2025-2026 Student Interchange Updates/Changes (PDF)
- ASCENT Participation Cap Update (PDF) (posted 9/19/2024)
- Contract Agreement Students: Impact of Pupil Attendance Information (PDF) (posted 9/26/2024)
- Date First Enrolled in US: SSA data field (PDF) (posted 5/7/2024)
- Gifted and Talented: SSA data field (PDF) (posted 8/1/2024)
- Graduation Guidelines File: General Information and District Considerations (PDF) (posted 4/7/2023)
- Graduation Guidelines Website
- SAT Math Graduation Guidelines Benchmark Change; Technical Information (PDF) (posted 9/25/2024)
- Graduation Guidelines: Excel File Formatting Guide (PDF) (posted 8/23/2022)
- Multilingual Learner Coding Guide (PDF)
- Preschool Student Data Reporting (PDF)
- SSA Record Guide (PDF)
- Steps to upload files in Data Pipeline (PDF) (updated 5/24/2024)
- Student Interchange Cognos Report Guide (PDF) (updated 4/22/2024)
- Tagging Interchange Files (PDF) (updated 5/24/2024)
- Troubleshooting File Uploads/Snapshots (PDF) (updated 5/24/2024)
General Questions, contact: StudentEndofYear@cde.state.co.us
Current Year Exceptions (July through December), contact: StudentOctober@cde.state.co.us
Prior Year Exceptions and Current Year Exceptions (January through following December), contact: StudentEndofYear@cde.state.co.us
Financial information on schools and districts throughout Colorado. Learn more about financial transparency.
Colorado Dept. of Education
201 East Colfax Ave.
Denver, CO 80203
Phone: 303-866-6600
Contact CDE
CDE Hours
Mon to Fri, 8 a.m. to 5 p.m.
See also Licensing Hours
UPDATED
August 6, 2025
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