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Year-Round Collections - RITS

NEW! RITS Listserv

To stay up-to-date on all RITS related updates and developments, please subscribe to the new RITS listserv by sending an email to: 

RITS-subscribe-request@cdelist.cde.state.co.us 

Overview

RITS, or Record Integration Tracking System, assigns each student in the state of Colorado a unique student ID, known as a SASID (State Assigned Student ID), which stays with the student for the duration of their public school career.

There are two ways to obtain a State Assigned Student ID (SASID):

  • Data Pipeline File Upload - Used to search existing SASIDs for multiple students or request SASIDs for multiple students. 
    • RITS Request (formally RITS Read): Requesting a new SASID or seeing if student has existing SASID. For this upload, all fields must be completely filled except the SASID field. See SASID File Format Quick Guide. 
    • RITS Update (formally RITS Batch): Is to compare information between RITS and your SIS or to update a large batch of student information in RITS. For this upload, all fields must be completely filled including the SASID field. 
    • RITS Higher Ed (formally RITS Data Match): For higher ed only and is used to find SASIDs for graduated high school students as part of SURDS reporting. If you need help looking up a SASID for a student over 22, or need to request a SASID for a student over 22, please contact Jessica Tribbett.
  • RITS Web - Used for looking up information on a singled student, adding a singled student or multiple students, editing information on a single student, or retrieving a report that lists SASIDs from one of the above Data Pipeline processes. 
    • Student Search/Update:
      • ​Student Search - Used when checking to see if a new student has an existing SASID. See Tips on Searching for Existing SASID
      • Update - Use student SASID to find record and make an update to a field. Be sure to add a note on the update and 'Save'. 
    • Add Single Student: This method allows the institution to submit a single student's information and to obtain an unique ID for the submitted student. This function is not available to users with "View-Only" access to RITS.
    • Add Multiple Students: This method allows the institution to submit a list of students via an on-line entry in order to assign each student a unique identifier. A list of IDs will be supplied back to the institution through a listing on the web site.
    • Data Pipeline File Upload: This method allows the sending institution the option of sending a large batch of student information in order to assign each student a unique ID. The sending institution is able to receive the identifiers back via a similar Data Pipeline file.

IDM Roles

IDM User Role Permissions
Permission Settings/Features RITS-4 - View Only Role RITS-3 SASID Reporting RITS-2 Admin Role
Search for existing SASIDs Yes Yes Yes
Request a new SASID No No Yes
Edit existing SASID No No Yes
Reports available LASID Download Report LASID Download Report
Student History Report
LASID Download Report
Student History Report
Student Activity Report
Taken Student Report
SASID Download Report

Updates

Gender Field Update

File Layout and Definitions​

File Layouts contain the code and format required to upload files to the Data Pipeline.

SASID File Format Quick Guide

RITS Quick Reference File Layout. The elements are SASID, District Code, School Code, LASID, Last Name, Suffix, First Name, Middle Name, Date of Birth, Grade, Gender and Active/Inactive.

Business Rules

Guidance

Trainings

Statewide Data Collections Trainings

Tuesday, May 5th-East Central BOCES in Limon

Tuesday, May 12th-Pikes Peak BOCES in Colorado Springs

Wednesday, May 13th-Colorado Talking Book Library-Lakewood

Friday, May 15th-Basil T. Knight Center-Grand Junction

Monday, May 18th-San Luis Valley BOCES-Alamosa

Wednesday, May 20th Colorado Talking Book Library-Lakewood

 

*All RITS training sessions run from 9 a.m. to 12 p.m. and all EDIS training sessions run from 1:00 p.m. to 4:00 p.m.   Food will not be provided.  

 

**To be added to the registration list, if you plan to attend one of the training opportunities, please e-mail Genevieve Hale at hale_g@cde.state.co.us .  Please note which training you wish to attend. 

- See more at: http://www.cde.state.co.us/datapipeline/yr_edis#sthash.JQptqaE2.dpuf

Tuesday, May 5th-East Central BOCES in Limon

Tuesday, May 12th-Pikes Peak BOCES in Colorado Springs

Wednesday, May 13th-Colorado Talking Book Library-Lakewood

Friday, May 15th-Basil T. Knight Center-Grand Junction

Monday, May 18th-San Luis Valley BOCES-Alamosa

Wednesday, May 20th Colorado Talking Book Library-Lakewood

 

*All RITS training sessions run from 9 a.m. to 12 p.m. and all EDIS training sessions run from 1:00 p.m. to 4:00 p.m.   Food will not be provided.  

 

**To be added to the registration list, if you plan to attend one of the training opportunities, please e-mail Genevieve Hale at hale_g@cde.state.co.us .  Please note which training you wish to attend. 

- See more at: http://www.cde.state.co.us/datapipeline/yr_edis#sthash.JQptqaE2.dpuf

Additional Links


ContactRITS@cde.state.co.us