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Year-Round Collections - RITS
NEW! RITS Listserv
To stay up-to-date on all RITS related updates and developments, please subscribe to the new RITS listserv by sending an email to:
Overview
RITS, or Record Integration Tracking System, assigns each student in the state of Colorado a unique student ID, known as a SASID (State Assigned Student ID), which stays with the student for the duration of their public school career.
There are two ways to obtain a State Assigned Student ID (SASID):
- Data Pipeline File Upload - Used to search existing SASIDs for multiple students or request SASIDs for multiple students.
- RITS Request (formally RITS Read): Requesting a new SASID or seeing if student has existing SASID. For this upload, all fields must be completely filled except the SASID field. See SASID File Format Quick Guide.
- RITS Update (formally RITS Batch): Is to compare information between RITS and your SIS or to update a large batch of student information in RITS. For this upload, all fields must be completely filled including the SASID field.
- RITS Higher Ed (formally RITS Data Match): For higher ed only and is used to find SASIDs for graduated high school students as part of SURDS reporting. If you need help looking up a SASID for a student over 22, or need to request a SASID for a student over 22, please contact Jessica Tribbett.
- RITS Web - Used for looking up information on a singled student, adding a singled student or multiple students, editing information on a single student, or retrieving a report that lists SASIDs from one of the above Data Pipeline processes.
- Student Search/Update:
- Student Search - Used when checking to see if a new student has an existing SASID. See Tips on Searching for Existing SASID
- Update - Use student SASID to find record and make an update to a field. Be sure to add a note on the update and 'Save'.
- Add Single Student: This method allows the institution to submit a single student's information and to obtain an unique ID for the submitted student. This function is not available to users with "View-Only" access to RITS.
- Add Multiple Students: This method allows the institution to submit a list of students via an on-line entry in order to assign each student a unique identifier. A list of IDs will be supplied back to the institution through a listing on the web site.
- Data Pipeline File Upload: This method allows the sending institution the option of sending a large batch of student information in order to assign each student a unique ID. The sending institution is able to receive the identifiers back via a similar Data Pipeline file.
- Student Search/Update:
IDM Roles
IDM User Role Permissions
Permission Settings/Features | RITS-4 - View Only Role | RITS-3 SASID Reporting | RITS-2 Admin Role |
Search for existing SASIDs | Yes | Yes | Yes |
Request a new SASID | No | No | Yes |
Edit existing SASID | No | No | Yes |
Reports available | LASID Download Report | LASID Download Report Student History Report |
LASID Download Report Student History Report Student Activity Report Taken Student Report SASID Download Report |
Updates
File Layout and Definitions
File Layouts contain the code and format required to upload files to the Data Pipeline.
- 2024-2025 RITS File Layout and Definitions (PDF) (posted 05/01/2024)
- 2023-2024 RITS File Layout and Definitions (PDF) UPDATE: Non-binary gender code addition (posted 3/20/2023)
SASID File Format Quick Guide
Business Rules
- 2023-2024 RITS Requests (formally RITS Read) Business Rules (XLSX) (posted 11/2023)
- 2023-2024 RITS Updates (formally RITS Batch) Business Rules (XLSX) (posted 11/2023)
- 2021-2022 RITS READ Business Rules (XLSX) (posted 04/13/2022)
- 2021-2022 RITS Batch Business Rules (XLSX) (posted 04/13/2022)
Guidance
- RITS Guidance (PDF) (updated 11/2023)
Trainings
- RITS READ Match Tool Training 2020 (PDF) (updated 3/25/2020)
- RITS BATCH Training 2020 (PDF) (updated 4/6/2020)
- RITS WEB Training 2020 (PDF) (posted 4/24/2020)
- RITS Cognos Training 2015 (PDF) (updated 7/17/2018)
Statewide Data Collections Trainings
Tuesday, May 5th-East Central BOCES in Limon
Tuesday, May 12th-Pikes Peak BOCES in Colorado Springs
Wednesday, May 13th-Colorado Talking Book Library-Lakewood
Friday, May 15th-Basil T. Knight Center-Grand Junction
Monday, May 18th-San Luis Valley BOCES-Alamosa
Wednesday, May 20th Colorado Talking Book Library-Lakewood
*All RITS training sessions run from 9 a.m. to 12 p.m. and all EDIS training sessions run from 1:00 p.m. to 4:00 p.m. Food will not be provided.
**To be added to the registration list, if you plan to attend one of the training opportunities, please e-mail Genevieve Hale at hale_g@cde.state.co.us . Please note which training you wish to attend.
- See more at: http://www.cde.state.co.us/datapipeline/yr_edis#sthash.JQptqaE2.dpufTuesday, May 5th-East Central BOCES in Limon
Tuesday, May 12th-Pikes Peak BOCES in Colorado Springs
Wednesday, May 13th-Colorado Talking Book Library-Lakewood
Friday, May 15th-Basil T. Knight Center-Grand Junction
Monday, May 18th-San Luis Valley BOCES-Alamosa
Wednesday, May 20th Colorado Talking Book Library-Lakewood
*All RITS training sessions run from 9 a.m. to 12 p.m. and all EDIS training sessions run from 1:00 p.m. to 4:00 p.m. Food will not be provided.
**To be added to the registration list, if you plan to attend one of the training opportunities, please e-mail Genevieve Hale at hale_g@cde.state.co.us . Please note which training you wish to attend.
- See more at: http://www.cde.state.co.us/datapipeline/yr_edis#sthash.JQptqaE2.dpufAdditional Links
Contact: RITS@cde.state.co.us
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