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CDE Update

CDE Update

About the CDE Update

Welcome to the CDE Update! Each month, this publication will show you what is happening in key priority areas at CDE and include details on implementation, milestones, deadlines and resources.

This online format allows you to view everything or filter by category and date and will be your go-to source for all Update information.


May 2019


Accountability, Performance and Support

What's Happening Now

Public Posting of Unified Improvement Plans

Thank you to all of the districts that submitted school and district Unified Improvement Plans (UIPs) to be publicly posted this year. The plans have been published on SchoolView. Feel free to email uiphelp@cde.state.co.us with any enhancements that can be made to support your planning work.

AEC Selection of Measures

By Friday, June 28, all alternative education campus (AEC) schools must submit measures and aggregated data for optional measures for the 2019 AEC School Performance Framework (SPF) through Data Pipeline with district or authorizer approval. This collection will open Monday, May 6. Office hours are available via Sign Up Genius registration.

For more information, visit the State Accountability - AEC webpage. Contact B Sanders at sanders_b@cde.state.co.us or 303-866-2865, or Jessica Watson at watson_j@cde.state.co.us or 303-866-6778, for assistance.

Promising Partnership Practices—Call for Submissions

CDE and The State Advisory Council for Parent Involvement in Education (SACPIE) are collecting promising practices from schools and districts across the state to publish in the fifth annual Promising Partnership Practices—Colorado book. Schools, districts, early childhood centers, institutions of higher education, accountability committees, parent-teacher committees or any other school- or district-based council is invited to submit an application for consideration in the publication. The purpose of this book is to share how partnering with families and the community leads to student success.

Submissions are due Friday, May 24 for consideration. Access the submission form here (PDF). For assistance, contact Darcy Hutchins at hutchins_d@cde.state.co.us or 303-866-5921.

What's on the Horizon

Accountability, and Family Partnership Contacts

Districts with new accountability, UIP or family partnership contacts for the 2019-20 school year must provide CDE with information about the new representative. CDE will send information on the process for districts to update their contacts by June.

Contact Darcy Hutchins for more information at hutchins_d@cde.state.co.us or 303-866-5921.

Important Upcoming Deadlines

May 6: AEC Actual Measures and Data collection for the 2019 AEC SPF opens.

May 24: Promising Partnership Practices submissions due.

June 28: Actual Measures and Data collection for the 2019 AEC SPF closes.

More Information

For more information, contact Alan Dillon, associate commissioner, 303‐866‐6202, dillon_a@cde.state.co.us or visit https://www.cde.state.co.us/accountability.

Assessments

Assessments administered by the unit include summative content assessments, English language proficiency assessments, college/career ready assessments and alternate content assessments for students with significant cognitive disabilities. The Colorado Measures of Academic Success (CMAS) are the state tests in English language arts, math, science and social studies. The PSAT and SAT are administered to high school students in grades 9-11.

What's Happening Now

CMAS/CoAlt Testing Window Extension

CDE is working with vendors to refine demographic data review and reporting timelines for the statewide assessments based on the April school safety threat that impacted the assessments. Details surrounding updated timelines will be sent to District Assessment Coordinators (DACS) as soon as they are available. 

Return Assessment Materials

Scorable and non-scoreable assessment materials must be returned to the assessment vendor upon completion of testing. Scorable CMAS materials must be picked up by UPS from the district no later than Friday, May 3, and non-scorable CMAS materials must be picked up by UPS no later than Monday, May 6. All PSAT/SAT materials were to be picked up no later than Friday, April 26.

Updates to Assessment Demographic and Invalidation Data

After assessment administration, DACs and data respondents can update student demographic data and apply invalidation codes, including parent excusal, to student records. DACs have been provided with specific details about how to provide information for each assessment.

Districts will have two opportunities to update student demographic and invalidation data for assessments managed through PearsonAccessnext (CMAS: mathematics, English language arts (including CSLA), science, social studies, and CoAlt: science and social studies):

  • Initial PearsonAccessnext data clean up (district and school levels) – Prior to May 10
  • Final PearsonAccessnext data clean up (district level) – May 13-15

Demographic and invalidation data (Special Circumstance Codes) for the CoAlt: English language arts and math (DLM) assessments can also be updated in the KITE system during and shortly after the assessment window; however, the vendor’s system cannot be used to update state use fields.*  

Districts also have the opportunity to review and make corrections to demographic and invalidation data through CDE’s voluntary Student Biographical Data (SBD) review process. The remaining SBD windows for this year are included in the following table.

A Parent Excusal Coding Fact Sheet is available to help districts (PDF).

 

TENTATIVE Spring 2019 Assessment Student Biographical Data (SBD) Review Windows

Assessment

Tentative SBD Window

CO SAT/PSAT**

May 16-23

CMAS (including math, English language arts, CSLA, science, and social studies)

CoAlt: science and social studies

May 20–30

CoAlt: English Language Arts and Mathematics (DLM)*

May 29 – June 5

 

*Because multiple steps must be taken before a DLM Special Circumstance Code can be applied for a student within the KITE system, CDE recommends that districts apply these codes during SBD.

**PSAT/SAT invalidation codes, including parent excusals, can be indicated on the State Use section of the answer document or through SBD.

What's on the Horizon

Tentative Testing Windows for 2019-20

For district planning purposes, the table below shows the tentative testing dates for spring 2020 state assessments.

Assessment

Grades

Tentative Test Dates

ACCESS for ELLs

K – 12

Jan. 13 - Feb. 14, 2020

CMAS: ELA and Math

CoAlt: ELA and Math (DLM)**

3 – 8

April 6-24, 2020

Extended dates TBD

CMAS: Science and Social Studies

CoAlt: Science and Social Studies

Elementary Middle and High

April 6-24, 2020

Early high school window TBD

PSAT

CoAlt: ELA and Math (DLM)**

9 and 10

April 14-16, 2020 - District Choice for Initial Test Date*

April 15-24, 2020 - Make-up testing window

SAT

CoAlt: ELA and Math (DLM)**

11

April 14, 2020 - Initial Test Date

April 28, 2020 - Make-up Test Date

* Each school tests on one of the three available initial test dates for PSAT. Districts may make that a district-wide decision or may allow individual schools to select their initial test date.

** To the extent possible, students taking the alternate assessment in a content area for which they are participating in a general education class should be assessed at the same time as their general education peers to avoid missed instruction.  Schools may also ensure that students taking the alternate assessment do not miss instruction from their general education class(es) through other means.

Important Upcoming Deadlines

May 3:

  • Deadline for UPS pickup of scorable CMAS materials
  • Deadline for entering CoAlt scores into PearsonAccessnext

May 6:

  • Deadline for UPS pickup of non-scorable CMAS materials
  • Deadline for returning district CMAS Post Test Compliance Report to CDE through Syncplicity

May 10: Deadline for initial CMAS data clean-up in PearsonAccessnext (district and school levels)

May 13–15: Final CMAS data clean-up in PearsonAccessnext (district level) 

May 16–23: Tentative PSAT/SAT Student Biographical Data Review window

May 20-30: Tentative CMAS (all content areas) and CoAlt (science and social studies) Student Biographical Data Review window

May 29–June 5: Tentative CoAlt DLM English language arts and math Student Biographical Data Review window

More Information

For more information on assessments, contact Joyce Zurkowski, chief assessment officer, 303-866-6929, zurkowski_j@cde.state.co.us, or visit http://www.cde.state.co.us/assessment.

Educator Talent

What's Happening Now

Teacher Appreciation Week is May 6-10

Colorado Teacher Appreciation Week is May 6-10 during National Teacher Appreciation Week. CDE invites you to participate and give thanks to Colorado's deserving teachers. This week in May is designated as a special time to honor the men and women who lend their passion and skills to educating our children.

During this week, we invite everyone to share a post, image or video with a sign thanking a teacher on any social media site using the hashtag #ThankATeacherCO. To help districts and schools celebrate this week, we've created a number of resources to spread the word in schools, with administrators, parents and local communities.

CDE has created resources that may tailored to meet your local needs. Access the materials on the Teacher Appreciation Week webpage.

District mandatory enforcement reporting requirements

Colorado school districts and BOCES are required to report to CDE if an employee is dismissed or has resigned as a result of an allegation of unlawful behavior involving a child, including unlawful sexual behavior, which is supported by a preponderance of evidence.  

Superintendents are responsible for notifying CDE as soon as possible but no later than 10 business days after the employee’s dismissal.

Superintendents shall provide any information requested by CDE concerning the circumstances of the dismissal. The district also shall notify the employee that information concerning the dismissal is being forwarded to CDE unless such notice would conflict with the confidentiality requirements of the Child Protection Act.  

For more information, visit the District Mandatory Enforcement Reporting Requirements webpage. Contact Darrin Bacca at 303-866-6854 or bacca_d@cde.state.co.us with any questions.

New fingerprinting process for future educators

A new fingerprinting process for future educators who are completing field experience is now available. This new process was designed to align with 2018 legislation, Student Teacher Criminal History Checks SB 18-229, regarding fingerprinting for future educators who are enrolled in Colorado educator preparation programs and placed in school districts as student teachers or alternative candidates.

This new process will provide enhance visibility of a field experience student’s fingerprint results to educator preparation programs and school districts, allowing them to make informed decisions when placing students. Field experience students will not undergo a full background investigation. A full background check with any criminal history will result only when an individual meets licensure requirements and submits an application for a CDE-issued credential. CDE's role will be to receive and record the fingerprint results for student teachers and make that information available to educator preparation programs and districts. 

Detailed information about the process is available on the Fingerprinting for Field Experience Educators (Student Teachers) webpage. For questions, contact Trish Bradshaw at 303-866-6966 or CDELicensingBackgroundUnit@cde.state.co.us.

Grant opportunity - Grow Your Own Educator

House Bill 18-1309 created the Teacher of Record License, Teacher of Record Program and Grow Your Own Educator Grant Program in response to the teacher shortage.  When a district, BOCES or charter school is in need of a licensed teacher in a designated shortage area and no qualified applicants have applied for the position, the Teacher of Record License and associated programs may be used to fill the position. This option allows an individual to serve as the teacher of record in a classroom while completing up to the remaining 36 credit hours of a teacher preparation program. The Grow Your Own Educator Grant Program provides funding to support the teacher's tuition while he or she complete these remaining credit hours. Register via Wufoo Forms for an informational webinar regarding these programs to be held at 10 a.m., Tuesday, May 7. The webinar will be recorded for those unable to attend.

General information about the Teacher of Record License, Teacher of Record Program, and Grow Your Own Educator Program can be found on the Teacher of Record and Grow Your Own Educator Programs webpage.  For questions, contact Jennifer Simons at 303-866-6793 or simons_j@cde.state.co.us.

What's on the Horizon

Watch for more information in next month's Update.

Important Upcoming Deadlines

Watch for more information in next month's Update.

More Information

For more information, contact Colleen O'Neil, associate commissioner of educator talent, 303-866-6945, oneil_c@cde.state.co.us or visit cde.state.co.us/educatortalent.

ESSA

During the 2018-19 school year, CDE will continue to implement its State ESSA Plan that was approved by the U.S. Department of Education in May 2018. Several ESSA requirements go into effect this year, and the Unit of Federal Programs Administration will use the CDE Update to inform superintendents of these requirements.

 

What's Happening Now

Schools Identified for ESSA Support and Improvement

The deadline for submitting Unified Improvement Plans (UIPs) for schools identified for Comprehensive Support and Improvement (CS) under ESSA was April 15. CDE will be reviewing those plans for approval and providing feedback to districts and their schools during May.

For additional information, contact Nazanin Mohajeri-Nelson at mohajeri-nelson_n@cde.state.co.us or 303-866-6205, or Laura Meushaw at meushaw_l@cde.state.co.us or 303-866-6618. You may also contact your district ESEA Regional Contact (DOC).

2019-20 ESSA Consolidated Application

The 2019-20 ESSA Consolidated Application platform is live and applicants may begin using the online system to update their LEA plans and enter proposed budgets.

The 2019-20 preliminary allocations for Title I, Part A; Title II, Part A; Title III, Part A; Title III-SAI and Title IV, Part A have been pre-populated in the application platform and are posted on the Office of Grants Fiscal webpage. CDE will update the preliminary allocations for the Title V program after information has been received from the U.S. Department of Education.

The deadline for submitting the School Improvement Retention of Funds Request Form and the Nonpublic Schools Consultation forms is Friday, May 31. If applicable to your district, these forms are a required part of the district’s consolidated application.

For ESSA consolidated application questions contact your district’s ESEA Regional Contact (DOC). For more information, visit the Consolidated Federal Programs Application webpage.

What's on the Horizon

Watch for more information in next month's Update.

Important Upcoming Deadlines

May 31: Deadline for submitting the School Improvement Retention of Funds Request Form and the Nonpublic Schools Consultation forms, if applicable to your district.

More Information

For more information on Federal Programs, contact Patrick Chapman, executive director, 303-866-6780, chapman_p@cde.state.co.us, or visit http://www.cde.state.co.us/fedprograms/essa.

Organizational Effectiveness

What's Happening Now

RITS and EDIS

The Record Integration Tracking System (RITS) and Educator Identification System (EDIS) enhancement and modernization project is in full swing. The team is working hard to provide a more streamlined look and user-friendly platform for both systems. We anticipate RITS and EDIS will be ready for districts to pilot sometime in May. July is the goal to go live for both.

Directory

  • The four-day school week application for 2019-20 will be open until Friday, May 10. 
  • Districts may also request school code changes for the 2019-20 school year. These requests must be made by Friday, June 28.
  • District calendars for 2019-20 may be entered until Friday, July 12.

Student Biographical Data

Districts will have the opportunity to conduct Student Biographical Data (SBD) review and verification in May. The SBD for CO PSAT (grades 9 and 10) and CO SAT will be held May 16-23. The SBD for CMAS: mathematics, English language arts, science, social studies and Colorado Spanish language arts and CoAlt: science & social studies will be held May 20–30. SBD review for CoAlt: English Language Arts and Mathematics (DLM) will occur from May 29–June 5. 

School Discipline and Attendance

The School Discipline and Attendance collection will close Friday, June 28.

Special Education Discipline

The Special Education Discipline interchange is available for districts. Administrative Units may take snapshots after the Special Education Individualized Education Plan child and participation files have been updated. This collection will close Thursday, Aug. 29.

Special Education End of Year

The Special Education End of Year snapshot is now available to Administrative Units. The collection will close Thursday, Oct. 3.

READ

The Reading to Ensure Academic Development (READ) is now open until Monday, July 1. All districts must submit files by Friday, June 14, at which time the cross LEA validation process commences.

Migrant

Districts can access your Migrant Student List through Data Pipeline. Monthly, LEAs can access a Cognos Report in Data Pipeline entitled “Migrant Student List”, which can be pulled by school year and district and is located under the “Student Profile Link” under the COGNOS reports tab. The district must have the "STD LEAUSER" or "STD LEAVIEWER" roles in order to see the Student Profile folder in Cognos.

The COGNOS Migrant List/Report has the following columns: SASID, last same, first name, birth date, school code, migrant arrival date and migrant end date. The report can be downloaded into Excel and from there imported into your Student Information System (SIS). Should you have questions regarding your migrant list, please reach out to your local Migrant Education Programs who coordinate and deliver services to migrant students by accessing this link Colorado Migrant Regional Contacts.

TSDL

The 2018-19 Teacher Student Data Link is open and available for reporting data for districts with migrant students. All other districts are also able to report TSDL data; however, it is not required. To clarify, all districts do not need to submit the course instructor file. 

For districts with migrant students:

  1. Local courses codes must be mapped
  2. Course enrollment file must be uploaded for any eighth through 12th-grade migrant student receiving partial or full credit and;
  3. The snapshot must be created and finalized for migrant students.

For districts without migrant students:

  1. Local courses codes do not need to be mapped
  2. No TSDL data file is required to be uploaded and;
  3. The snapshot does not need to be created or finalized.  Local education agencies are requested to have their 2018-19 migrant student course mapped and enrollment data reported no later than Friday June 28.

AEC Planned and Actual Measures Collection

Both The AEC Planned Measures for the 2020 AEC SPF collection and the AEC Actual Measures and Data Collection for the 2019 AEC SPF will open Monday, May 6, and close Friday, June 28.

Designated Agency

The 2018-19 Designated Agency collection is open. Designated agencies may enter 2018-19 candidates into the Data Pipeline until Friday, Aug. 30.

Student End of Year

The 2018-19 End of Year snapshot is now in a soft open phase so that district can take snapshots. Business rules and documentation will continue to be updated through the spring with updated training in May.

What's on the Horizon

Student Biographical Data (SBD) collection for CoAlt: English Language Arts and Mathematics (DLM) will be due on Wednesday, June 5. READ has an important interim deadline mid-June.  School Code change requests, School Discipline and Attendance (SDA) and AEC Actual Measures and Data Collection have due dates at the end of June. 

There is a recommended deadline of Friday, June 28, for the Teacher Student Data Link for high school migrant students as well.

Important Upcoming Deadlines

May 10: Four-day school week applications due.

May 23: CO PSAT (grades 9 and 10) & CO SAT SBD deadline.

May 24:  Safe School Accreditation Report due in Data Pipeline.

May 30: CMAS (mathematics, English language arts, science, social studies and Colorado Spanish language arts) and CoAlt (science & social studies) SBD deadline.

June 5: CoAlt: Alternate English language arts and mathematics (Dynamic Learning Maps) SBD deadline.

More Information

For more information on Data Pipeline, contact Jan Petro, director of data services, 303-866-6838, petro_j@cde.state.co.us or visit http://www.cde.state.co.us/datapipeline.

Teaching and Learning

What's Happening Now

Standards and Instructional Support

 

Implementation timeline extended for science

During the review and revision process for the Colorado Academic Standards (CMAS), the science committee recommended and the State Board of Education adopt an adaptation of the Next Generation Science Standards for Colorado. At the time, there was recognition among the state board and CDE that this shift was more substantial than any of the other content areas and may require more time for implementation.

CDE recently solicited feedback on the option to extend the implementation timeline for the science standards only. As a result, full implementation of the science standards will take place in the 2021-22 school year. CMAS science assessments will transition to covering the 2020 standards in science no sooner than the full implementation.

The legislated timeline for districts to transition to the revised standards allows for two years with full implementation to occur during the 2020-21 school year. The 2020-21 CMAS for mathematics and English language arts is expected to be based on the 2020 Colorado Academic Standards.

For more information, contact Joanna Bruno at 303-866-6571 or bruno_j@cde.state.co.us.

MoneyWi$er Financial Innovation Awards

The MoneyWi$er Financial Innovation Awards will recognize distinguished school districts, schools and individuals who prioritize personal finance education throughout their school and community. In addition to statewide recognition for the awards, honorees will be awarded funds to continue elevating personal finance education in Colorado and their communities. The MoneyWi$er Awards are presented by the Office of the Colorado Attorney General in partnership with CDE. To apply for the awards, complete the online application via Survey Monkey by Friday, June 28.

For more information, contact  Alyssa Wooten at wooten_a@cde.state.co.us or 303-866-6875. For more information, visit the Personal Financial Literacy webpage.

What's on the Horizon

Watch for more information in next month's Update.

Important Upcoming Deadlines

Watch for more information in next month's Update.

More Information

For more information, contact Floyd Cobb, executive director, 303-866-6868, cobb_f@cde.state.co.us, or visit http://www.cde.state.co.us/teachingandlearning.

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