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CDE Update

CDE Update

About the CDE Update

Welcome to the CDE Update! Each month, this publication will show you what is happening in key priority areas at CDE and include details on implementation, milestones, deadlines and resources.

This online format allows you to view everything or filter by category and date and will be your go-to source for all Update information.


November 2019


Accountability, Performance and Support

What's Happening Now

Final school and district performance ratings

CDE will present accreditation ratings for schools and districts that are not participating in the Request to Reconsider process at the November State Board of Education meeting. Ratings will be presented to the board in December for schools and districts that are requesting reconsideration of their ratings.

Fall Unified Improvement Plan Training and Technical Assistance

CDE Accountability and Continuous Improvement specialists are available to support schools and districts on the performance frameworks and Unified Improvement Plans (UIPs) with in-person training sessions and professional development. To schedule an in-person training contact Dan Jorgensen at jorgensen_d@cde.state.co.us or 303-866-6763 or Erin Loften at loften_E@cde.state.co.us or 303-866-6642.

What's on the Horizon

TLCC Survey 2020

The Teaching and Learning Conditions in Colorado (TLCC) educator perception survey will be available to all school-based staff in early 2020. This anonymous online survey of all school-based licensed educators (as well as non-licensed professionals in charter schools) promotes discussions in schools and districts about instruction, planning time, professional development, school improvement and related policy issues. CDE will collect updated headcount information from HR directors in November. The survey window will be announced soon. Typically, the window opens in late January or early February and is accessible for four weeks. 

For updates, access to previous survey results and guidance, visit the TLCC website. For questions, contact Lisa Steffen at steffen_l@cde.state.co.us or 303-866-6676.

PWR Accountability Indicator Stakeholder Feedback Sessions

CDE will meet with education stakeholder groups over the next few months to obtain feedback about changes to the postsecondary and workforce readiness indicator within the performance framework reports. To schedule an informational or feedback session regarding this work please contact Dan Jorgensen at jorgensen_d@cde.state.co.us or 303-866-6763.

UIP Submissions Dates

Every district and school must submit a revised or updated UIP no later than Wednesday, April 15. Note that districts and schools with a Performance plan type may be eligible for biennial submission. Schools and districts “On Watch” or with a Priority Improvement or Turnaround plan type must submit a UIP for CDE review by Wednesday, Jan. 15. Feedback on the plans will be available in the online system in early March.

For questions, contact Lisa Steffen at steffen_l@cde.state.co.us or 303-866-6676.

Parent Notification Requirements for Districts with Schools on the Accountability Clock

For districts with schools on the Accountability Clock (i.e., priority improvement, turnaround), state law requires parents to be notified about the school’s plan type, UIP process and about the upcoming public hearing. CDE will monitor the notification process this year.

Communications can be emailed to accountability@cde.state.co.us or attached to the school’s UIP by Wednesday, Jan. 15. This will also help CDE determine if further assistance is needed. Additional information will be made available to districts with identified schools. 

For more information, read the Parent Notification and Public Hearing Requirements Fact Sheet (PDF). For questions, contact Lisa Steffen at steffen_l@cde.state.co.us or 3030-866-6676.

Important Upcoming Deadlines

  • November and December – District and School Performance Frameworks will be made public in conjunction with the December State Board of Education meeting.
  • Jan. 15  
    • Deadline for schools and districts with a Priority Improvement or Turnaround plan type to submit UIPs through the online UIP system for winter UIP review from CDE.
    • Deadline for districts with schools on the Accountability Clock to send parent notification communication to CDE.
  • Late January/Early February 2020 – The TLCC Survey will be available to educators in all schools and districts in Colorado during a four-week window.

More Information

For more information on accountability and improvement, contact Lisa Medler, Executive Director of Accountability and Continuous Improvement, 303‐866‐6993.

Assessments

Assessments administered by the unit include summative content assessments, English language proficiency assessments, college/career ready assessments, and alternate content assessments for students with significant cognitive disabilities. The Colorado Measures of Academic Success (CMAS) are the state tests in English language arts, math, science and social studies. The PSAT and SAT are administered to high school students in grades 9-11.

What's Happening Now

Pre-ID Data Pulls

Pre-ID extract data for the ACCESS for English language learners assessments will be pulled from the October count snapshot files on Friday, Nov. 8. Pre-ID extract data for the CMAS, PSAT/SAT, and DLM assessments will be pulled from final approved October count files.

CMAS District Administration Training

District assessment coordinator training sessions for the spring 2020 administrations of Colorado Measures of Academic Success (CMAS) were held across the state in October. Recorded webinars will be posted on the CMAS Training webpage for those who were unable to attend. Specific details about training were sent directly to DACs.

For additional information about the training sessions, contact Sara Loerzel at loerzel_s@cde.state.co.us or 303-866-3266.

PSAT/SAT Accommodations Window

The College Board’s Services for Students with Disabilities (SSD) online system is open for school SSD coordinators to submit SAT and PSAT accommodations requests. To ensure time for review of requests prior to shipping of test materials, requests must be submitted to the College Board by Feb. 24. After that date, SAT and PSAT accommodations requests will be limited to newly enrolled or newly identified students.

As a reminder, the accommodations request process has been simplified so that SSD coordinators do not need to provide extensive documentation of the student’s disability. They simply need to confirm the student has an IEP or 504 plan and that the accommodation being requested is consistent with the student’s plan. 

School SSD coordinators will receive training on College Board accommodations and the SSD Online system via webinar on Tuesday, Nov. 19. The webinar will be recorded and posted to the College Board’s Colorado website for those unable to attend the live session. SSD coordinators access the SSD Online system through their College Board account. The College Board sent registration information and the link to DACs on Oct. 3 and school test coordinators on Oct. 9.

Students who received College Board-approved accommodations on the PSAT last year will not need to have a request resubmitted for those accommodations for this spring unless their accommodation needs have changed.

For questions, contact Jared Anthony at anthony_j@cde.state.co.us or 303-866-6932.

What's on the Horizon

Upcoming CMAS Deadlines

By Sunday, Dec. 15, DACs must notify CDE’s Assessment Unit of the following Local Education Provider (districts and charter schools) administration decisions:

  • By content area and grade, district or school intent to use paper-based testing as main testing format for CMAS administration. CDE will use this information to indicate paper-based testing for the identified schools/grades/content areas in the initial spring testing registration file. Additional information will be provided to DACs during regional training sessions.
  • District-selected CMAS and CoAlt administration window. Requests for extended computer-based assessment window for ELA and math, early 11th grade CMAS testing window, or regular state assessment window should be submitted. Additional information was provided to DACs at CMAS training sessions. Dates corresponding to the extended and early windows are available on the General Assessment Information webpage.

By Sunday, Dec. 15, DACs must submit Unique Accommodation Requests (UARs) to the CDE Assessment Unit. UARs are required for accommodations that may change the construct being measured by the assessment (e.g., reading of the reading assessment through text-to-speech or oral script and using a calculator on the non-calculator section of the test).

For additional information about CMAS deadlines, contact Sara Loerzel at loerzel_s@cde.state.co.us or 303-866-3266.

Important Upcoming Deadlines

Nov. 8:

  • ACCESS for ELLs materials order window closes
  • Pre-ID extract data pulled from October count snapshot for the ACCESS for ELLs assessments

Nov. 22: ACCESS for ELLs WIDA Assessment Management System (AMS) opens

Dec. 1: ACCESS for ELLs Unique Accommodation Requests due to CDE

Week of Dec. 12: ACCESS for ELLs materials arrive in districts

Dec. 15:

  • Deadline for submitting CMAS paper testing mode for inclusion in initial registration file and CMAS and CoAlt early/extended administration window requests to CDE
  • CMAS Unique Accommodations Requests due to CDE

Dec. 17: ACCESS for ELLs additional materials order window opens

Mid December: Pre-ID extract data pulled from finalized October count files for CMAS (including CSLA), CoAlt, and PSAT/SAT

Jan. 6–24: Confirm student registrations in PearsonAccessnext for initial CMAS and CoAlt orders

Jan. 13: ACCESS for ELLs testing window opens

More Information

For more information on assessments, contact Joyce Zurkowski, chief assessment officer, 303-866-6760, zurkowski_j@cde.state.co.us, or visit http://www.cde.state.co.us/assessment.

ESSA

In May 2018, the Colorado Department of Education received approval of its state plan for the implementation of ESSA from the U.S. Department of Education.

What's Happening Now

Support and Funding for Schools Identified for ESSA Support and Improvement

The Empowering Action for School Improvement (EASI) Application is due Thursday, Nov. 14. For information regarding the EASI application and support, contact Laura Meushaw at meushaw_l@cde.state.co.us or 303-866-6618.    

2019-20 ESSA Monitoring

Local Education Agencies (LEAs) have been notified if they have been selected for monitoring during the 2019-20 school year. Selected LEAs will receive training and technical support to help them prepare for the monitoring process.

CDE has updated the monitoring process and requirements based on feedback. Find the most up-to-date information and resources on the Monitoring homepage. Upcoming regional network meetings will provide an opportunity to dive deeper into program requirements and the process for demonstrating compliance.  

For questions, contact Nazie Mohajeri-Nelson at mohajeri-nelson_n@cde.state.co.us or 303-866-6205, DeLilah Collins at collins_d@cde.state.co.us or 303-866-6850, Joey Willett at willett_j@cde.state.co.us or 303-866-6700. For more information, visit the ESSA Monitoring webpage

New Guidance on Providing Equitable Services to Eligible Private Schools 

The U.S. Department of Education released updated guidance on providing equitable services to eligible private schools, replacing guidance from 2003. Additional questions were added, language was revised for clarity and to provide specific examples to illustrate complex provisions. Additionally, the guidance provides clarification around Pooling of Title I Funds and Religiously Affiliated Third-Party Providers.

The department also published a corresponding Summary Response to Public Comments, which provides a brief summary of significant changes and additions between the draft guidance published in the spring and the final version.

For questions regarding equitable services to non-public schools, contact your Regional Contact or DeLilah Collins at collins_d@cde.state.co.us or 303-866-6850.

Comprehensive and Targeted Improvement Planning​

The Office of ESEA Programs recorded a webinar on ESSA improvement planning requirements in preparation for the 2019-20 Unified Improvement Plan (UIP) review cycle. The webinar includes information on the ESSA Improvement Plan Rubric and lessons learned from past UIP reviews. The webinar is recommended for Consolidated Application Authorized Representatives, District Accountability Coordinators, UIP contacts, or any other school or district staff who supports schools identified as CS with the development of their UIPs. The recorded webinar is available on the ESSA Planning Requirements webpage.  

For questions, contact Tammy Giessinger at giessinger_t@cde.state.co.us or 303-866-6992, Laura Meushaw at meushaw_l@cde.state.co.us or 303-866-6618, or Nazanin Mohajeri-Nelson at mohajeri-nelson_n@cde.state.co.us or 303-866-6205.

What's on the Horizon

2019-20 ESSA Consolidated Application

The Post-Award Revision (PAR) process is an opportunity for districts and BOCES to adjust and revise the activities and budget that were approved in the initial consolidated application review process. The PAR window is open through Thursday, April 30. Guidance about when to submit a PAR and guidance about how to do so is available on the PAR webpage.

For more Information, visit the Consolidated App Training Center webpage. For questions, reach out to your Regional Contact

Important Upcoming Deadlines

More Information

For more information on Federal Programs, contact Patrick Chapman, executive director, at 303-866-6780, chapman_p@cde.state.co.us, or visit http://www.cde.state.co.us/fedprograms/essa.

Organizational Effectiveness

What's Happening Now

ACCESS for ELLs

The pre-ID extract for this assessment will occur Friday, Nov. 8. Data will be pulled from October count snapshot files at that point. Ensure that all English learners have been identified in your district’s October count snapshot by this deadline. Pre-ID data for all other assessments will be pulled from final approved Student October count files.

Student October

The legislated deadline for snapshot approval is Friday, Nov. 8, at which time the duplicate count procedures will begin. Final approval is due Wednesday, Nov. 27.

Student End of Year

The 2018-19 End of Year Post Cross LEA validation that verifies transfers and dropouts within Colorado are due Thursday, Nov. 21. Districts must provide documentation for changes to their data during this time. The final approval deadline is Thursday, Dec. 5, and districts should work to review their rates prior to that deadline.

Non-public School Directory

Non-public schools may be entered into Data Pipeline until Tuesday, Dec. 3.

Directory

Newly elected school board members must be entered into Data Pipeline by Tuesday, Dec. 3.

Kindergarten School Readiness

The Kindergarten School Readiness data collection provides information to measure improvement in students' knowledge and skills over time and collects data needed to fulfill statutory requirements for an annual legislative report. The collection is open and will close Thursday, Dec. 5. Data reported to CDE will be from the initial fall assessment window. The initial assessment must be completed within the first 60 calendar days of the school year as required by House Bill 15-1323.

December Finance

The 2018-19 December Finance collection is open and due Tuesday, Dec. 31.

Special Education December Count

IEP interchange files and staff interchange files may be uploaded. Snapshots may be taken for the official December Count collection beginning Oct. 31.  IEP/Staff/Student Interchange files must be uploaded by Wednesday, Nov. 27. The collection will close Thursday, Feb. 20.

Human Resources

Staff interchange files may be uploaded to the Data Pipeline and snapshots may be taken. The Educator Shortage Survey may also be completed at this time. Staff Interchange files must be uploaded by Wednesday, Nov.  27. The collection and Educator Shortage Survey will both close Thursday, Feb. 27.

Teacher Student Data Link

The Teacher Student Data Link (TSDL) interchange files can be uploaded into Data Pipeline starting Wednesday, Nov. 13. All districts are required to report TSDL data for students in grades sixth through 12 as well as their teachers for all courses in mathematics, English language arts/literacy, science and social studies. 

With this school year being a reportable Civil Rights Data Collection (CRDC) year, it is advised to also report all computer science courses as well for the sixth through 12 grade students as this subject is required for the CRDC file. Additionally, all courses are required to be reported for eighth through 12th grade migrant students. 

In preparation for the TSDL collection, all previously mapped local course codes have been replicated for each district in the State Standard Course Code System (SSCC). These courses can be deleted, modified or added to within the SSCC system, which opened in October. The TSDL snapshot will open in January and is due Thursday, Aug. 13.

Designated Agency

The 2019-20 Designated Agency data collection will open in the Data Pipeline on Sunday, Dec. 1, to enter 2019-20 candidates until Monday, Aug. 31, 2020.

Migrant

Friday, Dec. 20 is the last day to enter all required data elements for all eligible migrant students recruited, counted and served by your program for SY 2018-19. By Sunday, Dec. 1, migrant regions should review their Consolidated State Performance Report (CSPR) data summary reports. These first-level data quality checks require explanations for any student increases or decreases from the prior year greater than 10%. 

Districts can access their Migrant Student List through Data Pipeline. Monthly, LEAs can access a Cognos Report in Data Pipeline entitled “Migrant Student List”, which can be pulled by school year and district and is located under the “Cognos Report Tab, Student Profile Tab, Migrant Student List Tab”. The district must have the LEAUSER or LEAVIEWER role in order to see the Cognos Report. The COGNOS Migrant List/Report has the following columns:  SASID, Last Name, First Name, Birth Date, School Code, Migrant Arrival Date and Migrant End Date. The report can be downloaded into Excel and from there imported into the district’s Student Information System (SIS). Please ensure your district has uploaded a current Student School Association file (SSA) to receive the most up-to-date Migrant List. Should you have questions regarding your Migrant List, reach out to your local Migrant Education Programs who coordinate and deliver services to migrant students by accessing the Migrant Education Program webpage.

What's on the Horizon

Directory respondents must enter non-public school and newly elected school board member data. 

December Finance is due by the end of the calendar year.

Important Upcoming Deadlines

Nov. 8: 

  • Legislated deadline for initial Student October snapshot approval
  • ACCESS for ELLs Pre-ID file will be pulled from preliminary Student October data

Nov. 21:  Student End of Year Post Cross LEA validation approvals due

Nov. 27:  Final Student October approval due date

Dec. 3: 

  • Non-public School Directory is due
  • Newly elected school board members must be entered into directory

Dec. 5: 

  • Final Student End of Year final approval deadline
  • Kindergarten School Readiness closes

More Information

For more information on data pipeline, contact Jan Petro, director of Data Services, 303-866-6838, petro_j@cde.state.co.us or visit http://www.cde.state.co.us/datapipeline.

Postsecondary Readiness

What's Happening Now

Innovative Learning Opportunities Pilot Program

The Innovative Learning Opportunities Pilot Program offers high school students a variety of learning experiences to enrich students’ education and support them as they successfully transition from high school to postsecondary education and/or the workforce. The 2020-21 school year will be the pilot year of the program.

The letter of intent (LOI), application and details for local education providers interested in participating will be available on the Innovative Learning Opportunities Pilot program webpage on Friday, Nov. 8. The LOI due date is 3 p.m. Friday, Nov. 22.

For questions, contact Mary Anne Hunter in Postsecondary and Workforce Readiness at 303-866-6596 or hunter_mary@cde.state.co.us.

What's on the Horizon

Nov. 22 - Letter of intent for Innovative Learning Opportunities Pilot Program due

Important Upcoming Deadlines

Watch for more information in next month's Update.

More Information

For more information, contact Misti Ruthven, executive director of Student Pathways, at 303-866-6206, ruthven_m@cde.state.co.us or visit https://www.cde.state.co.us/postsecondary.

Teaching and Learning

What's Happening Now

Preschool through 3rd Grade Office

CDE seeks feedback on READ Act rules

The department expects to initiate a rulemaking process for Rules for the Administration of the Colorado Reading to Ensure Academic Development (READ) Act, due to substantial changes that occurred in the 2018 and 2019 legislative sessions. The notice of rulemaking will occur at the November State Board of Education meeting. After the board approves the notice, the process for public comment will open. For more information on submitting public comment, visit the State Board homepage.

For more information, contact Floyd Cobb at cobb_f@cde.state.co.us or 303-866-6868.

2019-20 Kindergarten School Readiness Data Collection Now Open

The 2019-20 Kindergarten School Readiness (KSR) collection is open until Thursday, Dec. 5, for data submission. Visit the KSR Collection webpage for more information, training and deadlines.

For more information, contact Tara Rhodes at rhodes_t@cde.state.co.us or 303-866-6243.

Standards and Instructional Support

TIGER Music Grant

The Technology, Instruments, Guest Experiences and Resources (TIGER) Music Grant is made possible through a donation from FACE Vocal Band. This opportunity will provide small grants to applicants for the purchase of sheet music, risers and other basics necessary for music instruction. The grant application is open until Friday, Nov. 22.

For more information, visit the Music Education webpage. Contact Carla Aguilar at aguilar_c@cde.state.co.us or 303-352-7279 with any questions.

What's on the Horizon

Watch for more information in next month's Update.

Important Upcoming Deadlines

Watch for more information in next month's Update.

More Information

For more information, contact Floyd Cobb, executive director, 303-866-6868, cobb_f@cde.state.co.us.