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CDE Update

CDE Update

About the CDE Update

Welcome to the CDE Update! Each month, this publication will show you what is happening in key priority areas at CDE and include details on implementation, milestones, deadlines and resources.

This online format allows you to view everything or filter by category and date and will be your go-to source for all Update information.


July 2019


Accountability, Performance and Support

What's Happening Now

Adjust District Improvement Plan Submission Deadlines

As your district, board, DAC/SACs and schools begin planning for the next school year, consider adjusting your Unified Improvement plan submission to Oct. 15. This will ensure planning work is aligned to implementation. The improvement plan can then be re-posted with any updates at any time using the “Ready for SchoolView” button.

If your district would like to receive feedback on Priority Improvement and Turnaround plans prior to the required Jan. 15 submission date (e.g., submit plans on Oct. 15 with feedback delivered by Dec. 15), contact Lisa Steffen, steffen_l@cde.state.co.us or 303-866-6676, to discuss an earlier submission and review window.

New State Accountability Data Visualization Tools, Resources, & Refreshed Website

In response to feedback, the School Quality and Support website has been refreshed and several new resources have been published on the State Accountability and District and School Performance Framework webpages. This includes a new Calculation Guidebook that details in full the performance framework calculation methodology. Additionally, two new data visualization tools have been released:

  • The Performance Snapshot summarizes key elements of performance framework results and improvement planning efforts for each school and district along with contextual information.
  • The State Accountability Data Explorer tool makes school, district and state-level performance data (previously released in Excel workbooks) easier to visualize and explore trends.

View new tools on the refreshed website.

The 2018 District and School Performance Framework Calculation Guidebook is available (PDF).

If you have questions, please contact Molly Donovan at donovan_m@cde.state.co.us or 720-827-7615.

What's on the Horizon

Watch for more information in next month's Update.

Important Upcoming Deadlines

Watch for more information in next month's Update.

More Information

For more information, contact Alan Dillon, associate commissioner, 303‐866‐6202, dillon_a@cde.state.co.us or visit https://www.cde.state.co.us/accountability.

Assessments

What's Happening Now

Assessment Results

2019 state assessment results are expected to be available according to the timeline in the following table. State assessment overall and disaggregated results, as well as growth results, are expected to be publicly released at the State Board of Education's meeting on Thursday, Aug. 15. All state assessment results will be embargoed and must not be publicly disseminated, distributed or published by any means until they are publicly released by the state. However, districts and schools may share confidential individual student performance reports with parents upon receipt of the reports and may use aggregated and individual student level results internally for informational and planning purposes before the public release of results. 

2019 Targeted Reporting Dates*

Student Level Data Files

CMAS

June 18 via PearsonAccessnext

CoAlt: Science and Social Studies

CoAlt: Mathematics and ELA (DLM)

June 18 via Syncplicity

CO PSAT/SAT     

July 3 via Syncplicity

District and School Summary Data Files

CMAS

June 27 via PearsonAccessnext

CoAlt: Science and Social Studies

Performance Level Summary Reports

CMAS

June 28 via PearsonAccessnext

CoAlt: Science and Social Studies

FINAL Individual Student Performance Reports (electronic)

CMAS

June 28 via PearsonAccessnext

CoAlt: Science and Social Studies

CO PSAT/SAT

May 2 via students’ online account

May 10 via educators’ online account

CoAlt: Mathematics and ELA (DLM)

June 19 via DLM Educator Portal

Additional Reports

CMAS

  • District Summary of Schools
  • Performance Level Summaries (all grades)
  • Evidence Statement Analysis (Math/ELA/ CSLA)
  • Item Analysis Report (Science/Social Studies)
  • Content Standards Roster

Available in July via PearsonAccessnext

Individual Student Performance Reports (hard copy)

CMAS

Week of July 22

CoAlt: Science and Social Studies

CO PSAT/SAT

June 17

*Reports and files provided or made available by Pearson, College Board, or University of Kansas (DLM) contain or may contain personally identifiable information. These reports and files should be treated as confidential.

 

What's on the Horizon

2019-20 Assessments at a Glance

Assessment

Grade

CMAS and CoAlt (DLM): Math and English language arts (including CSLA)*

*CMAS ELA and Math assessments are expected to include operational items developed specifically for Colorado.

Grades 3-8

CMAS and CoAlt: Science

Grades 5, 8 and 11

CMAS and CoAlt: Social Studies

Grades 4, 7 and 11 (sampling basis with approximately one-third of schools participating)

PSAT

Grades 9 and 10

SAT

Grade 11

ACCESS for ELLs

Grades K-12

Important Upcoming Deadlines

Watch for more information in next month's Update.

More Information

For more information, contact Joyce Zurkowski, chief assessment officer, 303-866-6760, zurkowski_j@cde.state.co.us, or visit http://www.cde.state.co.us/assessment.

Educator Talent

What's Happening Now

Educator Shortage Survey results now available

CDE surveyed the state’s school districts and BOCES about the employment of teachers and special services providers over the 2018-19 school year to create a complete picture of the educator shortage in Colorado. The results are available via an interactive Tableau® dashboard, which provides statewide results as well as district-level information. Information is also available about the number of positions filled by shortage mechanisms (including hiring long-term substitutes, retired educators, alternative licensure program candidates, and emergency authorization holders) and number of positions that went unfilled. Results are provided separately for teaching and special service provider positions and are reported by endorsement area, by district type (small rural, rural and non-rural) and by district. View the 2018-19 survey results here.

In 2017, in response to Colorado House Bill 17-003, Strategic Plan to Address Teacher Shortages, CDE and the Colorado Department of Higher Education worked together to collect data and analyze the state's teacher shortages via a voluntary version of the Educator Shortage Survey to develop a strategic plan. Visit the Educator Talent Policy Updates webpage for updates regarding the strategic plan actions.

For questions, contact Carolyn Haug at 303-866-6923 or haug_c@cde.state.co.us

What's on the Horizon

Watch for more information in next month's Update.

Important Upcoming Deadlines

July 1: Educator Effectiveness Assurances due. Please submit your district's/BOCES's assurances via the online form. Submission instructions and additional resources are available on the Assurances for Written Evaluation Systems webpage.

More Information

For more information, contact Colleen O'Neil, Associate Commissioner of Educator Talent, 303-866-6945 or oneil_c@cde.state.co.us.

ESSA

What's Happening Now

2019-20 ESSA Consolidated Application

LEAs with substantial approval on their 2019-20 Consolidated Application are able to obligate funds for program activities described in the budget section of the application. During July, ESEA program staff will prioritize the review and approval of applications. Initial feedback will be provided to LEAs no later than Wednesday, July 31, and LEAs will have until the last day of August to respond to the feedback and submit changes to CDE for final application approval. Once final approval is granted, applicants can submit a request for funds to receive reimbursement for activities outlined in the application. View the Request for Funds Form (RFF) webpage for more information.

Please note that, effective July 1, 2019, the Grants Fiscal Management Unit at CDE will be moving from a paper/e-mail RFP submission process to an online submission process through Formsite. The online submission process will be more streamlined and reduce the number of errors in submission and processing, while also decreasing the time it takes for payments to be processed.

What's on the Horizon

Watch for more information in next month's Update.

Important Upcoming Deadlines

More Information

For more information on Federal Programs, contact Patrick Chapman, executive director, at 303-866-6780, chapman_p@cde.state.co.us, or visit http://www.cde.state.co.us/fedprograms/essa.

Organizational Effectiveness

What's Happening Now

Directory

Local Education Agency calendars for 2019-20 must be entered by Friday, July 12. 

Migrant

Districts can access their Migrant Student List through Data Pipeline. Monthly, LEAs can access a Cognos Report in Data Pipeline entitled “Migrant Student List”, which can be pulled by school year and district and is located under the “Teacher Student Data Link” under the COGNOS reports tab. The district must have the TSL LEAUSER or TSL LEAVIEWER roles to see the Teacher Student Data Link folder in Cognos. The COGNOS Migrant List/Report has the following columns: SASID, Last Name, First Name, Birth Date, School Code, Migrant Arrival Date and Migrant End Date. The report can be downloaded into Excel and from there imported into the Student Information System (SIS).

Please ensure your district has uploaded a current Student School Association file (SSA) to receive the most up-to-date Migrant List. For questions, reach out to your Colorado Migrant Regional Contacts, who coordinate and deliver services to migrant students.

RITS and EDIS

The Record Integration Tracking System (RITS) and Educator Identification System (EDIS) Enhancement and Modernization Project will provide a more streamlined look and feel to both the RITS and EDIS Systems, as well as a more user-friendly platform.  We are excited to roll out a new suffix field in the RITS System. Both RITS and EDIS will go live in July.

Special Education Discipline

The Special Education Discipline Interchange and Snapshot are both available. By Wednesday, July 10, every district must resolve Discipline Action Interchange errors and every administrative unit (AU) must resolve all IEP Child/Participation Interchange errors. This collection will close on Thursday, Aug. 29.

Designated Agency

Designated agencies may enter 2018-19 candidates into the Designated Agency Data Pipeline collection until Friday, Aug. 30.

Special Education End of Year

The Special Education End of Year snapshot is open. Wednesday, July 10, is when Administrative Units must have resolved all 2018-19 IEP Interchange errors (Child File/Participation File) and should have at least one 2018-19 Special Education End of Year Snapshot created. This collection will close Thursday, Oct. 3.

Student End of Year

The 2018-19 Student End of Year snapshot is open and districts may create snapshots. The target date for having an error-free End of Year snapshot is Thursday, July 25.

By Thursday, Sept. 12, local education agencies must submit their Student End of Year snapshot.

What's on the Horizon

Watch for more information in next month's Update.

Important Upcoming Deadlines

July 1: READ final due date

July 12: District calendars for 2019-20 due within Directory

More Information

For more information on data pipeline, contact Jan Petro, director of data services, 303-866-6838, petro_j@cde.state.co.us or visit http://www.cde.state.co.us/datapipeline.

Teaching and Learning

What's Happening Now

P-3 Office

The READ Act

READ Collection and Fund Distribution

The legislature made several important changes to the READ Act this year because Colorado schools and districts overall were not seeing dramatic increases in students reading at grade level by third grade – the goal policymakers and educators set when the law was created in 2012. Details about implementation of the revised READ Act will be provided over the next several months here in the CDE Update, in the Scoop and on the CDE website. 

The first change that’s important for superintendents to know is that READ Act per-pupil fund distribution will be different for the 2019-20 school year because Senate Bill 19-199 defines new allowable uses for students with significant reading deficiencies, including:

  • Purchase of core reading instructional programs that are included on the advisory list of instructional programming in reading and supporting technologies,
  • purchasing tutoring services in reading,
  • providing professional development programming to support educators in teaching reading,
  • providing other targeted, scientifically or evidence-based intervention services; or
  • operating a summer school literacy program.

Please note that an additional change in statute requires CDE to approve uses of per-pupil funds as compliant with allowable uses for preceding and succeeding school years. 

For questions about the READ Act, contact Anji Gallanos, P-3 director, at gallanos_a@cde.state.co.us or 720-527-0497.

Office of Learning Supports

Colorado Model Bullying Prevention and Education Policy is now available.

Senate Bill 18-151, also known as Ashawnty's Law, tasked CDE to develop a model bullying prevention and education policy. The purpose of this policy is to provide guidance to school districts, charter schools, and the Charter School Institute in their development of bullying prevention and education policies.

For questions about the model bullying prevention and education policy, contact Scott Ross, director of learning supports, at ross_s@cde.state.co.us or 303-866-6853. 

What's on the Horizon

Watch for more information in next month's Update.

Important Upcoming Deadlines

Watch for more information in next month's Update.

More Information

For more information, contact Floyd Cobb, executive director, 303-866-6868, cobb_f@cde.state.co.us, or visit http://www.cde.state.co.us/teachingandlearning.