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Reporting Graduation Guidelines
Information and Training for 2021-2022
In November 2021, Reagan Ward, Data Analyst Statistician from the Data Pipeline Team, presented an overview of the Graduation Guidelines Data Collection for 2021-22, including the template and the file layout, business rules and fixing errors, and she answered questions from the audience.
Full implementation of the Graduation Guidelines Menu of Options goes into effect for students graduating in the 21-22 school year and beyond.
- This includes: 5th, 6th, and 7th year seniors from the Anticipated Year of Graduation (AYG) 2021; and
- All students who have an Anticipated Year of Graduation (AYG) of 2022 or beyond, including 3 year graduates.
- This does not include 6th year (AYG 2020) or 7th year (AYG 2019) seniors.
Local Education Providers (LEPs) must report the measure by which each student has demonstrated Postsecondary and Workforce Readiness (PWR) according to the Graduation Guidelines Menu of Options.
- The Graduation Guidelines file is a required data file in the Student Interchange. Districts are encouraged to collect and report Graduation Guidelines data as soon as possible in preparation for the upcoming Student End of Year collection. Graduation Guidelines data is not required for October Count.
- The Graduation Guidelines Interchange File is a Student Interchange File and part of the Student End of Year Collection.
Reporting, Timeline, and Training
- Begin reporting: During soft-open of Student End of Year (February 2021) and/or during the regular opening of Student End of Year (May 2021)
- Timeline: The Graduation Guidelines file (GG File) is used in the Student End of Year collection and will follow the same timeline. Therefore, the first target deadline to have an error-free GG File is in late June.
- Training: Trainings will be scheduled to align with the soft-open in March. Webinar schedules will be posted on the Student End of Year snapshot website. Additional trainings may be provided through Data Pipeline Town Hall.
The GG file is part of the Student End of Year collection
- The file works as a validator to check that any student reported with a ’90’ (graduated with a regular diploma) exit code in Student End of Year also has:
- At least one English (Reading, Writing and Communicating) requirement met in the GG File
- At least one math (Mathematics) requirement met in the GG File
- NOTE: In order to match the language in statute for Colorado Academic Standards, and to better reflect the skills necessary for success in life after high school, “English” and “Math” have been more clearly defined as, “Reading, Writing, and Communicating” and “Mathematics.” For the 2021-22 reporting year, the file will continue to use English and math.
- If a student graduates with a regular diploma but does not have a complete Graduation Guidelines file, Data Pipeline will generate an error. LEPs may need to change the exit type code for these students.
Town Hall information and resources
For 2021-2022: In November 2021, Reagan Ward, Data Analyst Statistician for the Data Pipeline team, presented an overview of Reporting Graduation Guidelines for 2021-22.
- Access the Recording and Power Point
For 2020-2021: In February 2021, Jesse Healey, Senior Analyst for the Data Pipeline team, presented an overview of reporting Graduation Guidelines. She was joined by administrative teams from Englewood and Centennial Schools who shared their collaboration strategies for implementation and data reporting.
- Access the Recording and Power Point.
- Attend a training. The Graduation Guidelines reporting training schedule is posted on Student End of Year snapshot website. Additionally, Graduation Guidelines may be discussed during Data Pipeline Town Halls, every Thursday from 9am-10am.
The Graduation Guidelines Date File is:
- Part of the Student End of Year data collection
- Used to make sure all students graduate with Postsecondary and Workforce Readiness (PWR) in Reading, Writing and Communicating, and mathematics, which, for ease will be labeled "English" and "math."
The Graduation Guidelines Interchange File is NOT:
- A separate data collection
- Reagan Ward, Data Specialist, Data Services unit, 303.866.6961
- Robin Russel, Graduation Guidelines Manager, Office of Postsecondary and Workforce Readiness, 303.866.2908