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CDE Data Requests

The Colorado Department of Education (CDE) publicly reports data in a number of topic areas.  Please see below a list of CDE pages with publicly available reports, by topic area.

Data which is not publicly available may be requested by the process delineated below.

Non-PII Data Requests

For data that does not include Personally Identifiable Information (PII), please fill out the Non-PII Data Request Form.  Non-PII data is generally data reported at the school, district, or state level and which includes student counts of 16 or above and school and district employee counts of 5 or above.  Please note that CDE will suppress data with student counts of less than 16 and employee counts of less than 5 on all data provided in response to requests.  This is to ensure student and employee privacy is maintained.  

Please note that the standard fulfillment time for non-PII data requests ranges from ten days to two weeks. This timeframe is subject to change based on existing unit workloads and also the requirements of each data request.  If a CDE unit cannot complete a request within the standard fulfillment timeframe, a staff member should contact you within a week of the request to discuss what timeframe is feasible based upon both the details of the request and the unit's existing workload.

PII Data Requests

CDE is often asked to provide data about individual students or school district employees. CDE is restricted by federal and state law from providing individual-level data except under very specific circumstances.  All requests for individual-level data will be thoroughly reviewed for alignment with those laws and CDE’s PII Protection Policy:

  • PII requests from other Colorado state agencies and requests related to CDE-initiated research will be reviewed monthly. 
  • External research requests for individual-level educator and student data, including research requests from other Colorado state agencies, will be reviewed quarterly.  The review processes for external research requests are as follows:
    • Student data: External research requests for individual-level student data will be reviewed according to the process explained in this PowerPoint.  Per Colorado’s Student Data Transparency and Security Act (C.R.S. 22-16-101 et.al), this process was approved by the State Board of Education on September 14, 2016.  
    • Educator data: External research requests for individual-level educator data will be reviewed to determine:
      • Appropriate privacy considerations for the requested data. The combination of data elements requested, along with the data elements that are already publicly available, determines what privacy considerations are needed.
      • Availability of CDE resources for providing the requested data.
      • Alignment with Key Initiatives from CDE’s Strategic Plan.

To begin the PII data request process:

Notes for PII Data Requests:

  • The PII Data Request review process is extensive and can take upwards of 6 months.  
  • CDE does not approve every request for PII that will be used for research purposes. As a result, we recommend that requestors not make any commitments to use CDE data prior to getting approval through this process.
  • CDE will not provide student names for any research request.
  • A Data Sharing Agreement must be in place for all approved requests prior to the data request being fulfilled.  The process for completing and signing Data Sharing Agreements can take multiple months.

Submitting Data Requests

Please submit completed data request forms to the Data Request Coordinator, Kathryn Wright, at DataRequests@cde.state.co.us.  Kathryn is also available at 303-866-3903 to answer questions about which form to complete or the data request process. 

Data questions and requests from the media should be directed to CDE's Communications Division

NOTE: This data request process is NOT an open records request. Open record requests begin with CDE's Communications Division.

Commonly requested data available on CDE’s website:

Accountability Data 

  • Performance Snapshots - The Performance Snapshot provides an overview of key elements from the most recent District and School Performance Framework Reports and Unified Improvement Plans. This report is primarily designed for users with existing knowledge of the performance frameworks and improvement planning process, but provides a significant amount of explanatory information that may make it accessible to broader audiences. Use this tool to access reports for individual districts and schools.
  • Performance Framework Reports and Unified Improvement Plans - District and School Performance Frameworks are used to determine performance ratings under the state accountability system. Unified Improvement Plans document the strategies that districts and schools implement as part of the continuous improvement cycle. Go here to access reports for individual districts and schools in PDF format. Reports for the current year and for prior years going back to 2010 are available.
  • School and District Dashboards - The Dashboards are made up of a suite of reports that have been designed to support improvement planning efforts by districts and schools. The dashboards allow users to interact with graphs and tables showing demographic information along with performance data and ratings generated under the state accountability system. Use this online tool to view current information for individual schools and districts along with several years of historical data
  • Colorado Growth Model Reports - Growth model reports provide access to Academic Growth metrics related to the CMAS English Language Arts & Math and Colorado PSAT/SAT assessments. The reports present metrics for a variety of grade levels and student groups and enable comparisons between schools and districts across the state. Users can access reports for individual schools and districts in PDF format, or explore results through an interactive reporting interface.
  • State Accountability Data Explorer - Go here to access a repository of files containing performance framework information for all schools and districts in the state. Files include spreadsheets with current and historical performance framework results, along with copies of PowerPoint presentations and other reports presented to the State Board of Education.
  • State Accountability Data Files - Go here to access a repository of files containing performance framework information for all schools and districts in the state. Files include spreadsheets with current and historical performance framework results, along with copies of PowerPoint presentations and other reports presented to the State Board of Education.

Assessment Data (Grades 3 – 12)

Charter School Data

The page above includes links to the triennial State of Charter Schools in Colorado reports and other published reports.

Colorado Education Statistics 

*Please note that for the pages listed above, additional years of data may be posted on a separate page which can be accessed from the right-hand navigation menu

Educator Data 

  • Public Educator Search – You can use this tool to download a roster of educators by credential type or look up credential information by name or credential number.
  • Educator Research and Impact Data
    • Colorado Education Workforce GIS Maps - The GIS maps have been created to simultaneously present several education datasets (including school and district staff employment, shortage areas, turnover, working conditions, grant funding, performance indicators and P-12 student demographics) and economic data (including unemployment rates and median local income).  Visually presenting these datasets by district and school via Colorado "heat maps" provides a strong picture of the complexity of and variation in educator workforce issues.
    • Educator Effectiveness Metrics
    • Educator Preparation Programs Report including educator preparation pipeline data and connecting teacher outcomes to their Colorado preparation program
    • Educator Shortage Survey results
  • Also see school and district staff data listed in the Colorado Education Statistics section above

Federal Programs Data

Preschool – 3rd Grade Data  

School Finance Data

  • Financial Transparency  - You can use this tool to explore revenue and expenditure information for each school, district, and BOCES throughout Colorado.
  • School District Revenues and Expenditures – These annual reports have revenues and expenditures data for school districts, charter school collaborative, and Boards of Cooperative Services (BOCES).

School Nutrition Data

The page above includes links to frequently requested data related to school nutrition programs, meal counting and claiming data, and School Food Authorities (SFAs) and Sponsor information.

Special Education Data